Enter a phone number where the ATF can contact you if they have questions about your application. The following CLEO notification must also be completed. If you are filing as an entity, everyone who is considered a Responsible Person in your trust or LLC needs to fill out an ATF 5320.23 Responsible Person Questionnaire. Contains similar information to that found on the back of a Form 1, 4, or 5 and the answers should be based on the individual. If the ATF calls you (this rarely occurs, as they typically send everything via snail mail or email), it will be during business hours. Employees come and go. 3d. That means he needs to enter the CLEO info for an agency with jurisdiction over his ranch. For a complete explanation of Responsible Persons, you can click on this link to our article titled: Who is a Responsible Person. In an LLC, anyone who is listed a manager is likely a responsible person., In some cases, large businesses add key employees to their license. In no way, shape, or form, are we slightly conspiracy theoryish. Note: The below walk-through guide is for the September, 2019 update of the ATF 5320.23form and is the most current ATF 5320.23 form. This needs to be delivered within 10 days of filing your form 1 online. Use .223 cal or 5.56 MM. Box ?? Additional Gun Trust / ATF Paperwork Services Menu. The SSN and UPIN are not required. Responsible Person Questionnaire (ATF Form 5320.23). If you are filling out your ATF Form 5in conjunction with this form, you can visit our ATF Form 5walk-through guide here. Heres an explanation of responsible persons. The ATF Procedure for measuring the Barrel Length is to measure from the closed bolt (or breech-face) to the end of the barrel or permanently attached muzzle device. For Example: If you got your trust from the Trust Shop. Do not use .338 Lapua. They will be expected to uphold all of the responsibilities as the license holder, and can even be subject to potential penalties (license revocation, fines, and even prison time for extreme violations). Weve. During the FFL application review, ATF investigators make sure there you have included everyone who should be. All you have to do is take just the pages that say CLEO Copy on the bottom and mail them to the address on the CLEO form of your chief law enforcement officer. If John is building his SBR by modifying an existing firearm, he will enter the original manufacturers information (Colts Manufacturing LLC) in Box 4a, but he will still need to enter the El Paso address in Box 3b. Silencer, SBR, SBS, DD, AOW, and MG posts are all welcome here. Silencers dont have a Barrel Length, so John will enter N/A in Box 4e. If you have UPIN you know what it is, and you should enter it here. In Example #5 John is going to store his SBR at the ranch in El Paso, Texas. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. So, if you are unsure as to your race, we suggest closing your eyes and pointing a finger (like pin the tail on the donkey). It has to be a 2 x 2 photo, generally a passport photo. [12], However, unlike Model names, Serial Numbers are always required; and they need to be compliant with the ATFs rules & regulations on Serial Numbers. Social Security Number(See instructions 3C). The ATF eForm 1 isn't the only form needed to apply for a NFA tax stamp. Each of these numbers is a link to the place where we found the information. But if they do, you never know, you might learn something interesting about yourself. Fillable .PDF to yourcomputer and fill out the document from there. Remember, unless you have a Federal Firearm License, you cant lawfully start building your firearm or suppressor. And hopefully, you found it helpful. Because hell only be using the SBR when he is at the ranch (which is nearly every weekend), and because Jane caught him filling out a Form 1 Application (meaning he will likely be at the ranch on a more permanent basis), John decides the SBR should stay at the ranch full-time. 3e. The ATF Copy and the ATF Copy 2 To Be Returned To Registrant get submitted to the ATF. Email Address. The ATF official responsible for the issuance and renewal of licenses and permits under this part. Your financial officer may have managerial powers, but since he doesnt deal with firearm sales, he isnt required to be listed as a responsible person. (If that were the case, some companies would have hundreds of people listed on their application.). ' In the meantime, we recommend following the ATF guidelines, even if you don't agree with them. Absolutely nothing! At least there arent any mistakes in Box 2. You will need to repeat that step for everyone on the trust. The ATF Form 5320.23 - Responsible Person Questionnairepaperwork requires you to submit fingerprint cards. John likes the idea of building an SBR. You will need designate a specific caliber. as shown Box 3b. Enter the info for your CLEO in your area, most likely your sheriffs office and sheriff of your county. Download ATF Form 5320.23. This is your ethnicity. Form 7/ 7 CR - Application for Federal Firearms License (ATF Form 5310.12/5310.16) | Bureau of Alcohol, Tobacco, Firearms and Explosives. You will need to find out who the CLEO (chief law enforcement officer) for your county and enter their departments name, name and title of the official and the agency or department's address. How to fill out an ATF Form 23 ( 5320.23) for a Gun Trust. While youre reading through this guide, you are going to see a bunch of tiny numbers in red brackets that look like this: [##]. Depending on which type of applicant you are, the way you enter your contact information can vary. But we would be remiss to not point out that applying as a Corporation or Other Legal Entity is a terrible idea. Even when the directions arent at odds with one another, they usually only make you more confused than you were before you read them. You will need to upload a photo of yourself less than 3mb during the eFile process. It happens so frequently that the ATF doesnt even bother with it anymore. All Responsible Persons must be listed on this page and their 5320.23 forms uploaded using the 'Choose File' button seen below. Mike Smith, Trustee. If the ATF investigates and discovers that the responsible person quit last month, you may receive a violation. Because John owns a "butt-load" of firearms (his wifes words not ours), he has a gun trust (the Smith Family Trust). 3c. Once you pay, youll be able to select the sign and submit button. But another acceptable answer is "Investment and all other lawful purposes.". Press question mark to learn the rest of the keyboard shortcuts. You will at least need to fill out anything with an asterisk. John wants to convert his Colt M4 Carbine into a Short Barreled Rifle (SBR). And while he sat there feeling low, debating the pros and cons of defying his wife, John had an epiphany. This box is not required to be filled out. Firearm Serial Number. 3e. Information located within this article is current as of June, 2018. Yes, the government made this process so expect this type of thing. Have the first two pages of a signed and completed NFA Responsible Person Form scanned into your computer as a pdf. Remember: You are only building from scratch if there arent any Serial Numbers on the frame or lower receiver you are using. And, as previously indicated, John has a wife named Judy that says: "No person in their right mind needs such a butt-load of guns!" Scroll down and click the Register button. Otherwise, if you are submitting your Form 1 Application as an Individual, you will complete Boxes 11-17 as follows: Boxes 11a.-11h. We offer a service and sell FD-258 cards. Select Other Legal Entity if you are applying as a LLC, LLP, LTD, or other non-incorporated company. where you enter the contact info of the applicant. I worked as a 45B Small Arms Repairer in the Army and since then I've been enjoying the hobby. We will give it to you: The answer is Individual Applicants. ),[9] Caliber (4c. Choosing a selection results in a full page refresh. The following CLEO notification must also be completed. Enter your ethnicity and race and move onto the CLEO part. We seek to expand general understanding of the laws collectively referred to as the National Firearms Act and their implications for gun owners and citizens of today. Name and Home Address of Responsible Person. Box 3 is a grouping of six questions (3a.- 3f.) You can view them below: You can enter a P.O. Just enter the State where you were born and USA. If you select the"Other Country/Countries" box, you areexpected to specify what your country/countries of citizenship is/are. [5] If you are going to keep your firearm at more than one place, enter the address of the place where you will keep the firearm most of the time. You will need to find out who the CLEO (chief law enforcement officer) for your county and enter their departments name, name and title of the official and the agency or department's address. Here are examples for each applicant type: If you are submitting your Form 1 Application as a Gun Trust, you will sign your name followed by the title you use in your trust. Do not staple. If purchasing with a NFA Gun trust, you will write the name of the settlor and trustee after that, i.e. CLEO documents mailed out to your chief law enforcement officer address. Fill out the following: If you need the last 4 of your zip use this, USPS Zip Code Lookup, just type in your address and it tells you your zip code. 3h. Needless to say, the missed opportunity to expand his meager firearms collection (as well as the hangover induced migraine) sent John into a downward spiral of "I dont own an SBR" depression. Responsible Person Questionnaire (ATF Form 5320.23). During the application process, the ATF will ask questions about your business and may require certain individuals to be listed on the application. but you didnt believe us, did you?). The state field should be automatically generated from the zip code. The ATF defines "Caliber" as the diameter of the projectile. Enter your email address in this box. }, When youre building a Silencer, SBR, or other NFA Firearm. Cell phone numbers usually work best, as you always have it on you. First, check the ATF Form 1 box at the top, fill out applicant name using the name and address of your trust. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. How to Fix, Why Does My Glock Rattle? If youre a sole proprietor, you will be your own responsible person. If youre a partnership, youll probably have two persons. Below your signature, you will need to print your name. There are a couple of different ways you can make sure your application is approved: If you have a Gun Trust from the Trust Shop, you have nothing to worry about. If you dont want to use a Model name, just enter: NONE. I had to google this info for my county. And half of the time it only stops spinning because the eForms system freezes up. Register with the ATF eForms here: https://eforms.atf.gov/ This is also the same page you log in to your account and start the eFile in a later step. Use N/A for a Sear. Though that didnt seem like an altogether unappealing proposition, John knew his wifes wrath would go well beyond separate sleeping quarters if he bought the SBR. Cover letter with two sets of completed fingerprints mailed out to the provided address. Enter the name of the business (dont forget the inc., LLC, LLP, etc.) The best way to protect yourself and your business is to be as educated as possible. 6a - 6m.2. If you dont have a Trust Shop Gun Trust, you still have 3 good options: 1. For Example: Our buddy John Smith previously signed his name as: "John Smith, as Trustee" (in both Box 7 and the Certification). The ATF occasionally sends email correspondence, so make sure to enter an address for an email account that you check on a regular basis. Make sure the additional page includes your name (or the name of the trust, corp., etc.) Caliber or Gauge. I'm submitting one for a Romanian Draco and I've heard so much conflicting info on whether to put the manufacturer or importer on the RP questionnaire, and whether that has to match the Form 1 Line Item info. 3b. Individuals: Enter your full legal Name and home address. Save your User ID, password, and secret question info somewhere. [13], Because you cant legally assemble your firearm until you receive your Tax Stamp, you will need to estimate this measurement. [7] [8]. Responsible Party Name Example Next, fill out the address of maker and item info. You do not need to submit another FFL application (Form 7). If you are registering a Sear, multi is no longer acceptable. If you are building a Silencer, you will enter N/A in Box 4e. While reading through an article from one of the Trust Shop lawyers, John discovers that he will need to submit an ATF Form 20 before he can transport his SBR to his ranch (because it is in a different state). This is statethat you were born in. One of the most commonly misunderstood terms in firearm sales is the responsible person. The ATF adjusted their definition of this term back in 2013, so even if youve heard it before, you should revisit it. Model If you are modifying an existing firearm, you should enter the Model name that is engraved on the frame or lower receiver. Even though the directions quite literally tell you (in a ridiculously round-about way) to enter Firearm as the Type of Firearm to be made, we say thats probably not a good idea. 3f. Common Causes and What Can be Done to Prevent It, Why a Glock Will Stovepipe: Failure to Eject Issues Resolved, Which Revolver Is Most Powerful? Its your job to make sure that someone working at your business is listed on your license at all times. Reactivated? All you need are the 258LE cards (third one in the drop-down): ATF Order Page. Yes every responsible person named in the trust is required to fill this out for every application to the ATF. If you wish to change the people listed as responsible persons on your FFL, you need to notify the ATF. They will shoot your dog. Ive seen approvals as soon as 28 days, but typically its going to be around 33-35 days. Note: do not enter your title (if you have one) after your signature. . If the computer matches your name with the name of a prohibited person, you get denied or delayed. and add a list of the additional uppers/barrels to his Form 1 Application. on the FORM 5320.23 does the ATF accept electronic signatures or do i have to print the doc sign the ATF and CLEO copy's and re-upload said documents. 3g. Mike Smith, Trustee. There are many, many reasons for this, but the most important reason is that you are much more likely to have people associated with the corp., LLC, etc., that are Responsible Persons, without ever even knowing it. [28] Instead, you (and all of the other Responsible Persons in your trust, corp, etc.) 6a - 6m.2. First, check the ATF Form 1 box at the top, fill out applicant name using the name and address of your trust. Start of the ATF Form 23 Application - Page 1, ATF Form 23 - Page 1 - Gun Trust Applicant. Because the Smith Family Trust is the manufacturer, John will enter the information just like he did in Example #2, with one notable exception. Provide the information for the responsible person in items 3a through 3e. How to fill out a Form 1 (when building Silencers & SBRs), How to fill out a Form 4 (when buying Silencers & SBRs), How to fill out the Form 23 (Responsible Person Questionnaire), How to fill out a Form 20 (when traveling with NFA Firearms), How to fill out the ATF Form 1 Application, How to fill out the ATF Form 4 Application, How to complete Silencer & SBR Fingerprint Cards, How to fill out the Responsible Persons paperwork (Form 23), Form 23 (Responsible Persons Questionnaire), Form 20 (when traveling with NFA Firearms), Assignment (Add firearms to your Gun Trust), Memorandum of Contribution (Document use of personal funds), How to fill out Silencer and SBR Fingerprint Cards, (U.S DOJ ATF FFL Newsletter October 2019 edition), (ATF eFormsNews Volume 2, Issue 1. ", Regardless of the unconstitutionality (and complete absurdity) of the question, you are required to provide an acceptable answer. The Rules of Behavior for ATFs eForms System must be accepted every 12 Months. Just go to the Members Resources page and click on the button that says: "Create an ATF Form 1 Application." For example: 7.62 mm, .308, .308 cal, and 12 Gauge are all acceptable formats. Seeing as how item 17 is about UPINs, its safe to say we found our first mistake. Additional Description is kind of a catch-all field, where you can enter any number of things. The following CLEO notification must also be completed. For example: If you were born in Italy, you can enter the name of the "Region" where you were born. Many people are so completely flustered & worn out by the time that they get to these boxes (from trying to figure out what went in Boxes 3 & 4), that they see the signature box, scrawl their name and move on; thinking "Wow, that was easy!" You can learn more about Bitcoin here. State of Birth. Click Browse and select your completed and ready to go trust file, select Trust under document type, and select add document. While you're there order some of the publications for giggles. Weve created more than 10,000 Form 1 Applications for our customers, with All Lawful Purposes entered as the reason for making the firearm, so we suggest sticking with that. Thisis yourUnique Personal Identification Number (UPIN). If you are filing for ATF Tax Stamp as an individual, then you will not need to fill out this form. Your telephone number goes here. This can actually be done after you eFile, but its better to have them ready to go because you only have 10 days to send these in after you complete the eFile submission. Thats because each type of applicant (Gun Trust, Corporation, Individual, etc.) If this sounds like you, a UPIN might be your answer. Have the notarized trust paperwork along with the add item page in your trust scanned into your computer as a pdf. Click next to go to the CLEO page. Select Form 1, Form 4 or Form 5 depending on the type of form you are submitting to the ATF. What Is A Charging Handle On an AR-15? ii. I didnt do that. Enter the Trust Name and address from the Form 1, 4, or 5. 4h. Please read all instructions on this form before submitting it to ATF. If you receive this error there is an issue with the date that your .EFT File was created. Content suggesting non-compliance or discouraging NFA ownership will not be tolerated. This is your country of citizenship. [11] If the firearm doesnt have a Model name (many serialized lower receivers dont have Model names), you should enter: NONE. will answer the background questions by completing the National Firearms Act (NFA) Responsible Person Questionnaire (ATF Form 23).[29]. If you want to know more about Destructive Devices you can check out the list of sources at the end of this article. Ethnicity. 4d. 15% OFF Gun Trusts with DISCOUNT CODE "GUNTRUST" - Our Gun Trusts Are On Sale! You may use this Article and the contents contained in the Article solely for your own individual non-commercial and informational purposes, including brief quotations embodied in critical reviews and certain other noncommercial uses permitted under U.S. copyright law. So, sticking with the "Im not really buying a gun" story, John decides to build his SBR from scratch (parts & pieces). They dont give the greatest instructions though. This form is to be used in conjunction with the ATF 5320.1Application to Make and Register a FirearmForm,ATF 5320.4Application for Tax Paid Transfer and Registration of Firearm Form, or the ATF 5320.5Application for Tax Paid Transfer and Registration of Firearm Formand is only to be used when registering a NFA firearm with a NFA Gun Trust or as a legal entity/corporation. Theyve created a lot of misinformation. Summary: Two of the three significant changes by the ATF increase the burden on the use of NFA trusts. 3i. This is where you upload the Form 5320.23 Responsible Person form that you have already filled out and saved on your computer. You just need to write to the appropriate Federal Firearms Licensing Center (use this map to determine which is right for you). Note 3E is only for the ATF version and not the copy for the CLEO notification. Options are: "United States of America" or "Other Country/Countries." You can also take your own picture with your phone or camera and use that if its less than 3mb file size. That means, he needs to enter the Name and Address of the gun trust in Box 4a. Just put the name of the sheriff office, address to the sheriffs office, and the name and title of the sheriff. Gun Trust NFA. After completing the form with your information correctly, a User ID will get auto-generated for you. is the source of many Form 1 Application rejections. Please complete item 17.". This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. I have a trust where I am the only member because its easier to keep all the records in one document. Yeah thats great and all, but what does it really mean? It will look like the cover letter below. Correct way would be .338 cal. Your SSN number is not required but they say it helps get your stamp quicker. You can take your own fingerprints or have them done at by the cops. I'm curious to see if your application had any problems. Box 14a Make the appropriate selection. If you have a question, comment, input, or concern (or simply dont have any friends), please shoot us an email at GunTrust@TheTrustShop.net, Federal Bureau of Investigation CJIS Department, Copyright 2001 2021 by The Trust Shop. And the ATF is off to a strong start, with nonsensical directions in the very first question: "The tax may be paid by credit or debit card, check, or money order. Satellite office with limited services and hours. Heres a thought: If 40% of all Form 1 Applications are denied or delayed, and nearly all resubmitted/corrected applications are ultimately approved; shouldnt the Form 1 Application be fixed? You will start by navigating to the ATF's eForms site. Form Type. Do not use slang here. Yep, there are some areas in the U.S. that are not located within a County, Parish, or Borough. Most of the time, you wont enter anything in this box. The best answer we can give is that you should enter the next smallest political subdivision after country. If your firearm has any other descriptive information, you can enter it here. If you are paying with a credit or debit card, you will complete the remainder of Box 20 and sign your name. For example, if you file via paper form, it may take a few months to get approval to start building your item or firearm. is answered incorrectly (checking "No" when it should be "N/A") more often than all of the other incorrect answers put together. You can read it straight through from start to finish (recommended), or you can jump to a particular section of the form by locating the part of the Form 1 Application that is giving you trouble (using the guide picture above) and scrolling down until you see the orange button that corresponds to that Box #. You can find our walk-through guides for these forms below. If John is building his SBR from scratch (parts & pieces), his gun trust is the manufacturer. On the previous version of the application, Box 17 was for credit card info. The only problem is that he doesnt have enough room to list the Caliber, Barrel Length, & OAL for all five uppers in Box 4h. 8. Paying will bring you to another page where you enter all your card and payment info. 2. Just answer each of the questions by placing a checkmark in either the "Yes" or "No" column. If you are submitting your Form 1 Application as Limited Liability Company (or other legal entity), you will do the same thing that a Corporation Applicant does. Do Not staple your picture to the application. Thanks. Box 1 Always select Box a. For example, you might not list yourself on the FFL if you were in the process of selling the business but the license had to be renewed before the sale processed. This is statethat you were born in. Additionally, you get access to all of our other ATF Forms, as well as all gun trust forms. Use the User ID and Password you created in the registering step above. But keep in mind, you have to engrave the Model name on your new firearm exactly like you enter it in Box 4d, so dont get too carried away (engraving is expensive and there is a limited amount of real estate on most lower receivers). Theres no official definition in the Gun Control Act of 1968, so we have to go by the ATFs interpretation from 18 U.S.C. However, filing electronically may take only a few days to get approval . you would complete Boxes 7-9 like this example. Options are: "Hispanic or Latino" or "Not Hispanic or Latino". Have your fingerprints filled out and ready, after the eFile you will get an email with a cover letter and location to mail the filled out fingerprint cards. I like to save the application number from the successful submission pop-up just in case theres a problem. (Serial Number), the "for the use of the ATF" section at the bottom of Page 2, and Box 12 (Photograph). 4c. To the right of Box 13 is a box that asks for your Date of Birth. Other names used. eFile completed, application number given, and an email containing a cover letter and CLEO doc from the ATF received. I keep my User ID and Password info saved in a text document on the computer with all my eFile stuff. Remember: The ATF says that if there is a Serial Number on the frame or lower receiver, it is considered a firearm. Everything else is pretty self explanatory, your address or address of your trust. is the address where the firearm will be maintained. If you select the Item not in list box during the eFile process instead of selecting from the list, it could take up to 3 months. In this article we discuss the process of filling out the Form 5320.23. This is the type of firearm you are applying for: Short-barreled rifle, short-barreled shotgun, silencer, machine gun, AOW, destructive device. Well according to the ATF C3 (Craziness of Circular Confusion), if you are building something that fits within one of the 8 sub-definitions of Firearm, you are, in fact, building.
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